Finance Manager Job Description

Location: Premier Medical Centre, Wembley

Job Type: Part-Time (20 hours/week, 5 days/week, Hybrid)

Reports to: Partners / Practice Manager

Salary: £18–22/hour (depending on experience)

Contact: seema.ussene@nhs.net

Website: www.premiermedicalcentre.nhs.uk

Company Overview

Premier Medical Centre is a distinguished healthcare institution committed to delivering exceptional services through our core values: Innovation, Teamwork, Education, and Respect. As a teaching practice, we foster a culture of continuous learning, collaboration, and excellence in patient care.

Role Summary

 We are seeking a highly capable and motivated Finance Manager to lead the financial operations of the practice. This pivotal role is responsible for ensuring financial accuracy, transparency, and compliance—providing vital support to strategic decision-making and enabling operational excellence.

Financial Planning & Budget Management

  • Develop and manage annual budgets aligned with practice goals.

  • Monitor monthly and quarterly budgets, identifying variances and implementing corrective actions.

  • Conduct quarterly budget reviews and financial forecasting.

  • Analyse financial data to support decision-making for operational improvements.

Financial Management

  • Oversee day-to-day financial operations using Xero and other accounting platforms.

  • Maintain accurate and timely financial records, including reconciliation of all income, payments, and receipts.

  • Manage partners’ drawings and NHS pension schemes.

  • Coordinate payroll, PAYE, and ledger coding with the Managed Payroll Service.

  • Oversee bank accounts and liaise with banking providers.

  • Maximise income and control expenditure.

  • Manage year-end reporting with external accountants.

  • Oversee lease and rental agreements and ensure appropriate income tracking.

Financial Reporting & Reconciliation

  • Prepare monthly, quarterly, and annual financial reports for stakeholders.

  • Manage PCSE reconciliation monthly.

  • Reconcile accounts in Xero, ensuring accurate records.

  • Track income streams including NHS payments, private income, grants, and teaching income.

  • Monitor and analyse KPIs and present forecasts to partners.

  • Use Fathom or similar tools for forecasting and scenario planning.

Claims & Submissions

  • Submit accurate and timely claims for CQRS, PPA, DES, and Local Incentivised Services.

  • Submit enhanced service claims (e.g., immunisations).

  • Prepare and submit quarterly claims for services (Minor Surgery, IUCD, Wound Care, etc.).

  • Track rent/service charge claims and liaise with NHS Property Services.

  • Ensure all claims have the required documentation.

Expense Management

  • Oversee practice expenses and ensure proper documentation.

  • Approve and process payments to suppliers and service providers.

  • Ensure compliance with expense policies and manage petty cash.

Payroll & Pension Administration

  • Manage payroll for all staff and ensure HMRC compliance.

  • Set up new employees in payroll and manage records.

  • Submit pensions and comply with NHS Pension Scheme requirements.

Invoicing & Billing

  • Create and issue invoices for private work, room rentals, and external services.

  • Manage third-party billing and follow up on outstanding payments.

Audit & Compliance

  • Prepare financial records for audits.

  • Ensure compliance with NHS regulations and standards.

  • Implement internal controls to mitigate financial risks.

Financial Systems & Process Improvement

  • Manage Xero and other financial systems.

  • Review and improve financial processes for accuracy and efficiency.

  • Train admin staff on financial procedures as needed.

Strategic Financial Support

  • Support practice management in strategic planning and financial modelling.

  • Provide financial advice on savings and funding options.

  • Assist in preparing business cases for new initiatives.

Stakeholder Liaison

  • Serve as financial contact for PCSE, NHS England, accountants, and auditors.

  • Liaise with banks, suppliers, and service providers.

Person Specification – Essential

  • AAT or equivalent qualification; finance/business degree desirable.

  • Experience in healthcare or NHS financial management.

  • Proficient in Xero and Excel.

  • Strong analytical, organisational, and problem-solving skills.

  • Excellent interpersonal and communication skills.

  • Ability to work independently and manage competing priorities.

Person Specification – Desirable

  • Experience using Fathom or similar reporting tools.

  • Understanding of NHS funding and claims.

  • Familiarity with EMIS and healthcare finance systems.       

Benefits

  • Annual leave

  • Staff events every quarter

  • NHS pension

  • Private health insurance

Register With Us